GRASP Tool (Grant Readiness Assessment) Take this short FREE assessment to learn about your organization’s grant readiness. You will receive your free grant readiness score within 48 hours. Step 1 of 7 14% Name* First Last Organization Name*Email Address* Phone Number*Where did you hear about our Grant Readiness Assessment? (Select all that apply)* From the DH Leonard Consulting team From a colleague In an email In a blog/article Via Facebook Via Twitter Via LinkedIn Other (Please define) Please defineWhy did you want to take our Grant Readiness Assessment (Select all that apply)* To see where our organization is strongest re: grant seeking To see where our organization has the most room to improve re: grant seeking To use as a tool with organization leadership to impact change re: grant seeking To use as a tool with organization grant team to impact change re: grant seeking Other (Please define) Please define RegistrationWhat type of organization are you? (Select one)*US-based NonprofitNon US-based NGOUS MunicipalityUS Education OrganizationUS-based Public Housing OrganizationUS-based For Profit/Small BusinessNon US-based For Profit/Small BusinessSelect the type of grants you are interested in for your organization.* Foundation Grants Only Government Grants Only Foundation and Government Grants Have you successfully completed the following registration processes? (Check all that apply)* IRS Registration Appropriate for Organization Type State Specific Registration Appropriate for Organization Type UEI Registration SAM.gov Registration Grants.gov Registration Which of the following do you currently have in place? (Check all that apply)* Current strategic plan Current mission & vision statements Recent needs assessment of community/target audience OMB compliant policies & procedures Board approved annual operating budget Program specific budgets Indirect Cost Rate/Adminstrative Overhead Rate What is your indirect cost rate/internal adminstrative overhead rate?*Approximately what percent of your annual operating budget is currently grant revenue? (Select one)*0-10%11 - 20%21 - 30%31 - 40%41 - 50%51 - 60%61 - 70%71 - 80%81 - 90%91 - 100% Internal CapacityDo you currently have a grant team?*YesNoIf yes, is your team a formal committee/team?YesNoIf yes, does your team meet at least quarterly?YesNoDo you have grant seeking policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoDo you have grant acceptance policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoDo you have grant management policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoWhich social media networks is your organization active on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None Which social media networks are you personally currently active on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None Which social media networks is your organization interacting with/following grant makers on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None at this time Which social media networks are you personally currently interacting with/following grant makers on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None at this time Which best describes your organization's accounting system? (Select one)*ManualAutomatedCombinationDoes the accounting system identify the receipt and expenditure of program funds separately for each contract/grant?*YesNoAre time distribution records maintained for an employee when his/her effort can be specifically identified to a particular cost objective/grant?*YesNoIf grant funds are commingled with organization funds, can grant funds and related costs and expenses be readily identified?*YesNoDid/does an independent certified public accountant ever examine your organization's financial statements?*YesNo External SupportWhen working on a grant application that will involve collaborative partners, when/how do you engage them in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By documenting roles in a memorandum of understanding/agreement By requesting a letter of commitment for the grant application By holding an informational meeting for potential project collaborative partners None of the above When working on a grant application that will involve subcontractors, when/how do you engage them in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By documenting roles in a memorandum of understanding/agreement By asking for a detailed budget for their subcontractor role By asking for them to provide a proportionate match when matching is required by the grant maker By holding an informational meeting for potential project subcontractors None of the above When working on a grant application that requires letters of support, when/how do you engage supporters in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By providing them with a project summary to review before writing a letter By holding an informational meeting for potential project supporters None of the above How/when do you involve your target audience/clients in the grant development/seeking process? (Select all that apply)* By engaging them in the pre-planning/program design phase By holding a focus group with the community/target audience By conducting a needs assessment of the community/target audience By holding an informational meeting for current or potential clients By using previous client surveys and evaluations to improve/modify future program designs None of the above Federal GrantsIs your organization's grant team maintaining policies and practices that are aligned with Uniform Grant Guidance?*YesNoIf no, why not? (Select all that apply) We are not sure what Uniform Grant Guidance is We have not received a direct federal grant yet so have not thought Uniform Grant Guidance was relevant to our organization No one is trained on the changes in Uniform Grant Guidance We rely on our external CPA auditor to ensure we are compliant with Uniform Grant Guidance How do you engage your elected officials in your grant seeking efforts? (Select all that apply)* We ask their office for letters of support 1-3 weeks before a grant application is due We ask their office for letters of support 2-4 weeks before a grant application is due We share a one page summary of the project design during pre-planning or early in the application process for their potential input We invite elected officials to our annual meeting or stakeholder meetings We have elected officials on our mailing/e-newsletter lists We attend office hours with our elected officials to update them on our progress with grant funding None of the above Does your organization engage in a pre-planning design process prior to a specific RFP/NOFA being released/identified?*YesNoWhat methods do you utilize in your pre-planning process? (Select all that apply) Brainstorm program parameters based on community/target audience needs with program/organization leadership Outline rough budget parameters based on initial program parameters from braintorm with program/organization leadership Engage collaborative partners in the pre-planning process Engage clients/constituents in the pre-planning process Engage internal/external evaluators in the pre-planning process Update elected officials about the pre-planning process Use a previous/anticipated RFP/NOFA as strucure for your pre-planning process Talk with program manager/staff from the grant making agency during the pre-planning process to answer questions and clarify concerns None of the above What is your organization's current approach to evaluation? (Select all that apply)* We currently collect client satisfaction surveys We currently collect evaluation data about knowledge gain/behavior change as appropriate for each program on a consistent basis We document all survey and evaluation results in an electronic system (spreadsheet, database, etc) We analyze survey data after each session We only analyze survey data monthly We only analyze survey data quarterly We have a staff person in-house that is dedicated to survey creation, collection, and analysis We have a staff person in-house that spends part of their time on survey creation, collection and analysis We work with an external evaluator on a regular basis to assist with our evaluation efforts We have worked with an external evaluator previously None of the above Private FoundationsDoes your organization currently research potential grant makers using a paid database?*YesNoDoes your organization rely on requests for proposals/invitations for applications to determine which grants to apply for more than 50% of the time?*YesNoDoes your organization currently have a grant calendar laying out grant deadlines, grant renewals, grant relationship development and grant management tasks including reports?*YesNoDoes your organization currently try to make contact and establish a relationship/dialogue with EVERY grant maker (when allowed) before submitting an application?*YesNoDoes your organization discuss who is the most appropriate staff or board member to be the relationship manager for each and every grant maker?*YesNoDoes your organization currently have a process for assessing fit/competitiveness/mission alignment of each grant opportunity?*YesNoDoes your organization currently collaborate with other local grant seeking organizations for foundation grant proposals?*YesNoOn average what percentage of a program/project do you ask for a foundation to support?*0 - 25%25 - 50%51 - 75%76 - 100% ConclusionThank you for taking the time to complete our Grant Readiness Assessment! All responses are confidential and will only be seen by the DH Leonard Consulting & Grant Writing Services, LLC team. Your result will not be shared with anyone else, only directly with you via email as the respondent to the questionnaire. By submitting this form you agree to be added to the weekly e-newsletter mailing list for DH Leonard Consulting & Grant Writing Services. We respect your privacy and inbox and promise to never sell or SPAM your email.Terms and Conditions* By checking this box and submitting this form, you agree that you've read and agree to our Terms and Conditions. (opens in a new tab) Δ Step 1 of 7 14% Name* First Last Organization Name*Email Address* Phone Number*Where did you hear about our Grant Readiness Assessment? (Select all that apply)* From the DH Leonard Consulting team From a colleague In an email In a blog/article Via Facebook Via Twitter Via LinkedIn Other (Please define) Please defineWhy did you want to take our Grant Readiness Assessment (Select all that apply)* To see where our organization is strongest re: grant seeking To see where our organization has the most room to improve re: grant seeking To use as a tool with organization leadership to impact change re: grant seeking To use as a tool with organization grant team to impact change re: grant seeking Other (Please define) Please define RegistrationWhat type of organization are you? (Select one)*US-based NonprofitNon US-based NGOUS MunicipalityUS Education OrganizationUS-based Public Housing OrganizationUS-based For Profit/Small BusinessNon US-based For Profit/Small BusinessSelect the type of grants you are interested in for your organization.* Foundation Grants Only Government Grants Only Foundation and Government Grants Have you successfully completed the following registration processes? (Check all that apply)* IRS Registration Appropriate for Organization Type State Specific Registration Appropriate for Organization Type UEI Registration SAM.gov Registration Grants.gov Registration Which of the following do you currently have in place? (Check all that apply)* Current strategic plan Current mission & vision statements Recent needs assessment of community/target audience OMB compliant policies & procedures Board approved annual operating budget Program specific budgets Indirect Cost Rate/Adminstrative Overhead Rate What is your indirect cost rate/internal adminstrative overhead rate?*Approximately what percent of your annual operating budget is currently grant revenue? (Select one)*0-10%11 - 20%21 - 30%31 - 40%41 - 50%51 - 60%61 - 70%71 - 80%81 - 90%91 - 100% Internal CapacityDo you currently have a grant team?*YesNoIf yes, is your team a formal committee/team?YesNoIf yes, does your team meet at least quarterly?YesNoDo you have grant seeking policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoDo you have grant acceptance policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoDo you have grant management policies in place?*YesNoIf yes, have your policies been reviewed and updated within the last 12 months?YesNoWhich social media networks is your organization active on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None Which social media networks are you personally currently active on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None Which social media networks is your organization interacting with/following grant makers on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None at this time Which social media networks are you personally currently interacting with/following grant makers on? (Select all that apply)* Facebook Twitter LinkedIn Google+ Instagram Pinterest YouTube SnapChat None at this time Which best describes your organization's accounting system? (Select one)*ManualAutomatedCombinationDoes the accounting system identify the receipt and expenditure of program funds separately for each contract/grant?*YesNoAre time distribution records maintained for an employee when his/her effort can be specifically identified to a particular cost objective/grant?*YesNoIf grant funds are commingled with organization funds, can grant funds and related costs and expenses be readily identified?*YesNoDid/does an independent certified public accountant ever examine your organization's financial statements?*YesNo External SupportWhen working on a grant application that will involve collaborative partners, when/how do you engage them in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By documenting roles in a memorandum of understanding/agreement By requesting a letter of commitment for the grant application By holding an informational meeting for potential project collaborative partners None of the above When working on a grant application that will involve subcontractors, when/how do you engage them in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By documenting roles in a memorandum of understanding/agreement By asking for a detailed budget for their subcontractor role By asking for them to provide a proportionate match when matching is required by the grant maker By holding an informational meeting for potential project subcontractors None of the above When working on a grant application that requires letters of support, when/how do you engage supporters in the process? (Select all that apply)* By engaging them in the pre-planning/program design phase By asking for their feedback on draft application documents By providing them with a project summary to review before writing a letter By holding an informational meeting for potential project supporters None of the above How/when do you involve your target audience/clients in the grant development/seeking process? (Select all that apply)* By engaging them in the pre-planning/program design phase By holding a focus group with the community/target audience By conducting a needs assessment of the community/target audience By holding an informational meeting for current or potential clients By using previous client surveys and evaluations to improve/modify future program designs None of the above Federal GrantsIs your organization's grant team maintaining policies and practices that are aligned with Uniform Grant Guidance?*YesNoIf no, why not? (Select all that apply) We are not sure what Uniform Grant Guidance is We have not received a direct federal grant yet so have not thought Uniform Grant Guidance was relevant to our organization No one is trained on the changes in Uniform Grant Guidance We rely on our external CPA auditor to ensure we are compliant with Uniform Grant Guidance How do you engage your elected officials in your grant seeking efforts? (Select all that apply)* We ask their office for letters of support 1-3 weeks before a grant application is due We ask their office for letters of support 2-4 weeks before a grant application is due We share a one page summary of the project design during pre-planning or early in the application process for their potential input We invite elected officials to our annual meeting or stakeholder meetings We have elected officials on our mailing/e-newsletter lists We attend office hours with our elected officials to update them on our progress with grant funding None of the above Does your organization engage in a pre-planning design process prior to a specific RFP/NOFA being released/identified?*YesNoWhat methods do you utilize in your pre-planning process? (Select all that apply) Brainstorm program parameters based on community/target audience needs with program/organization leadership Outline rough budget parameters based on initial program parameters from braintorm with program/organization leadership Engage collaborative partners in the pre-planning process Engage clients/constituents in the pre-planning process Engage internal/external evaluators in the pre-planning process Update elected officials about the pre-planning process Use a previous/anticipated RFP/NOFA as strucure for your pre-planning process Talk with program manager/staff from the grant making agency during the pre-planning process to answer questions and clarify concerns None of the above What is your organization's current approach to evaluation? (Select all that apply)* We currently collect client satisfaction surveys We currently collect evaluation data about knowledge gain/behavior change as appropriate for each program on a consistent basis We document all survey and evaluation results in an electronic system (spreadsheet, database, etc) We analyze survey data after each session We only analyze survey data monthly We only analyze survey data quarterly We have a staff person in-house that is dedicated to survey creation, collection, and analysis We have a staff person in-house that spends part of their time on survey creation, collection and analysis We work with an external evaluator on a regular basis to assist with our evaluation efforts We have worked with an external evaluator previously None of the above Private FoundationsDoes your organization currently research potential grant makers using a paid database?*YesNoDoes your organization rely on requests for proposals/invitations for applications to determine which grants to apply for more than 50% of the time?*YesNoDoes your organization currently have a grant calendar laying out grant deadlines, grant renewals, grant relationship development and grant management tasks including reports?*YesNoDoes your organization currently try to make contact and establish a relationship/dialogue with EVERY grant maker (when allowed) before submitting an application?*YesNoDoes your organization discuss who is the most appropriate staff or board member to be the relationship manager for each and every grant maker?*YesNoDoes your organization currently have a process for assessing fit/competitiveness/mission alignment of each grant opportunity?*YesNoDoes your organization currently collaborate with other local grant seeking organizations for foundation grant proposals?*YesNoOn average what percentage of a program/project do you ask for a foundation to support?*0 - 25%25 - 50%51 - 75%76 - 100% ConclusionThank you for taking the time to complete our Grant Readiness Assessment! All responses are confidential and will only be seen by the DH Leonard Consulting & Grant Writing Services, LLC team. Your result will not be shared with anyone else, only directly with you via email as the respondent to the questionnaire. By submitting this form you agree to be added to the weekly e-newsletter mailing list for DH Leonard Consulting & Grant Writing Services. We respect your privacy and inbox and promise to never sell or SPAM your email.Terms and Conditions* By checking this box and submitting this form, you agree that you've read and agree to our Terms and Conditions. (opens in a new tab) Δ